1. The supplier status that is displayed as part of the ASL screen is defaulted based on the default status set in “Supplier Statuses” screen. In your case, the default value might be set as “New” and that is the reason why auto generation of ASL takes the supplier status as “New”. If the default value is set as “Approved” then auto generation of ASL will happen with supplier status as “Approved”
2. Even if the supplier status is “New” you will be in a position to source the BPA in requisition document provided the business rule definition as part of “Supplier Statuses” screen is set accordingly. Please ensure whether the business rules related to sourcing and document approval can be allowed for supplier with status as “New” before making changes
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